Getting started with Kelloo

CHAPTER 7

Project portfolio management

Project portfolio management involves selecting and planning the right projects for your organization to work on taking into account things like availability of resources and overall organizational priorities. 

In this guide we use the terminology projects to keep things simple. But you can use Kelloo to plan and schedule projects, products, agile sprints, service engagements or anything else. You can also customize the terminology and structure in Kelloo to match the language and workflow your team uses.

Section Overview

In this section you will learn:

  • Creating and filtering using portfolios
  • Using the cut off line to exclude projects
  • How to set project priorities
  • Understanding your resource capacity

 

 

Create and filter by portfolios

Edit a project then set the project details which can include data such as organization goal, risk level or status. 

project details

You can then create portfolios which are groupings of projects. You can manually set which projects are in a portfolio or include projects based on project detail filters. Portfolios can then be used to filter the planner, roadmap, reports etc.

filter by a portfolio

 

 

Cut off line

In priority view, drag projects and work below the cut off line. Any work below the cut off line is excluded from portfolio calculations. So this is a good way to model a backlog of projects seeking approval or holding work on a project.

Prioritize projects

 

 

Project prioritization

Use priority view to set the priority of your projects and work. To set the priority simply drag and drop work. Highest priority work is at the top of the planner. 

change priority

Over allocation warnings in priority view will show you which projects will likely run out of resource first.

overallocated

 

 

Understand your organization's resource capacity

Use the demand vs capacity view and the heatmap view to understand if you have sufficient resource capacity for your projects.

utilization chart

Additional resources

You can import work into the planner and export the planner data.

Milestones can be used to highlight key events.

Use scenarios and capacity adjustments to model changes to schedules and resource levels.

Announcing portfolio management: managing your resources and portfolio just got a whole lot easier

Portfolio management

Strengthening the portfolio planning capability in Kelloo was always a big priority on our road map. And the February update of Kelloo delivers this in spades.

There is no better way to analyze and make sense of your projects than to organize them into portfolios. 

Portfolios are collections of projects with a common theme. If you want to do a deeper dive into setting up and using portfolios in Kelloo take a look at this article.

Create and manage portfolios

You can add and manage your portfolios from the new portfolio option in the planner.

select portfolio

Set portfolio criteria

Once you have added your portfolio, use the portfolio criteria to set which projects are included in the portfolio. 

So criteria could be things like approval status, stage gates or even your strategic goals. You can define the criteria for your portfolios. Or you could create portfolios aligned to specific groupings of projects such as IT Projects or Marketing Projects.

set portfolio

Select portfolios in the planner

You can then use portfolios to filter and analyze your resource plan and dashboards.

filter by portfolio

Portfolios and finance tracking

To help you keep track of the financial performance of your portfolio, each portfolio can be assigned a budget.

Portfolio budget

The financial status of your projects within the portfolio can then be tracked and compared to the overall portfolio budget on the dashboards.

Kelloo dashboard

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