Resource management software

Ultimate Guide to Resource Management – Chapter 9

Quite simply, resource management software helps you streamline, manage and optimize how your resources are deployed onto projects. 

As the number of projects and resources increases it does not take long before resource management can’t be done in someone’s head or on a spreadsheet.

Once you add in additional complexities such as resources working on multiple projects, non project work and part time resources then resource management software becomes a must for organizations than run projects or are people focused.

Resource management software key features

While different resource management solutions have different capabilities, for a resource management solution to be truly useful it needs to have these 5 main capabilities.

Have a common approach for setting priorities

Repeat after me. Always allocate resources to the most important work first.

Key to this in implementing a prioritization method that is transparent, fair and everyone understands.

  • Help resource managers and planners decide who can work on what projects.
  • Monitors utilization to ensure resources do not have too much or too little work.
  • Informs resource managers which skills their organization may need to increase.
  • Provides a forward view into potential resource hiring needs based on un-coming projects.
  • Provides scenario modelling and what if capability to enable resource managers to see how changing resource levels, priorities or schedules can help with resource allocation issues.

To understand the capabilities of resource management tools, let’s take a look at Kelloo.

Project allocation – deciding who can work on what projects

See the availability of resources when making decisions about who is working on what projects.

Re-assigning work – candidate list

If you need to change who is doing work on what project, you can narrow down candidates and see if they have sufficient availability to take on the work. Preview the impact of making the change before you commit the resource.

Keep tabs on utilization

Kelloo automatically generates utilization reports. As you drag and drop work to re-schedule or re-prioritize the utilization reporting is instantly updated.

Check which skills their organization may need to increase?????

Compare resource demand vs resource supply and see which skills are running hot.

Resource forecasting - a forward view into resource hiring needs based on un-coming projects?????

Build resource forecasts and the resource or role level to forecast future resource needs.

Resource portfolio management – adjust project priorities and see the impact on resources

Top down resource portfolio management lets you align your resources with your most important projects first.

Manage change – see the impact of schedule and resource changes before you commit

Resource management is a trade off. So with Kelloo you can try out different solutions to your resource management puzzle before you make the changes.

Spreadsheets for resource management

A spreadsheet is normally the first tool that organizations turn to when trying to move their resource management into a software based platform. It is easy to use and most organizations have a copy of Excel, Google sheets or some other spreadsheet tool.

If you are planning a handful of resources and one or two projects you may just get away with using a spreadsheet. However it is useful to understand the pros and cons of using a spreadsheet for resource management.

Advantages of using a spreadsheet for resource management.

  • Quick to set up a basic resource management model.
  • Most people know how to use a spreadsheet.
  • Low cost.